RTI 4(1) (b) 2005

Information under section 4 (1) (b) of the Right to Information Act, 2005

1. The particulars of the Organization, Functions and Duties
2. The powers and Duties of its officers and employees
3. The procedure followed in the decision making process, including channels of supervision and accountability
4. The norms set by it for the discharge of its functions
5. The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions
6. A statement of the categories of documents that are held by it or under its control
7. The particulars of any arrangement that exists for consultation with, or representation by the Members of the public in relation to the formulation of its policy or implementation thereof
8. A statement of the boards, councils , committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public
9. A directory of its officers and employees
10. The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations
11. The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made
12. The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes
13. Particulars of recipients of concessions, permits or authorizations granted by it
14. Details in respect of the information, available to or held by it, reduced in an electronic form
15. The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use
16. The names, designations and other particulars of the Public Information Officers
17. Such other information as may be prescribed

Information under Section 4(1)(b) of The Right to Information Act 2005

1. The particulars of the Organization, Functions and Duties Christ College

Christ college, Bhopal affiliated to Barkatullah University, Bhopal is owned and managed by CMI Society, Rev. Fr. Justin Akkara CMI is the president of the Society.

2. The powers and Duties of its officers and employees

The Power and duties of its Officers and employees are   contemplated in Memorandum of Association of CMI Society,Employees Duties and Power defined in the Service Rule and in H R Policy.

3. The procedure followed in the decision making process, including channels of supervision and accountability

The College is taking adequate initiatives in making the teachers, students and stakeholder participate in the decision making bodies. The head of the departments who are representatives of their respective departments are the members of all decision making bodies.

First of all, H.O.D meeting is conducted with the management then important issues and decisions are discussed in the Academic Council meeting where various modifications are done and after that all the decisions are announced in the staff meeting.

We have a hierarchy of governing bodies which helps in decentralization for ensuring participation of all the following bodies in a synchronized system of events, plans and activities:

1. Educational Society: It includes the executives mentioned in the Memorandum of Association of the society who are leading the path towards excellence
   
   
2. Governing Body: It includes Director and Assistant Director of the college, Nominees of the society and the Principal who are striving to take the college to the heights which know no sky.
   
   
3. Administrative body: It includes Director and Assistant Director of the college, Nominees of the society, office Superintendant and, Principal of the college who are doing their every bit to take the institution to touch the new facets.
   
   
4. IQAC: It includes IQAC members suggested by NAAC, such as management, Principal, H.O.D’S, Students, Alumnae, Educators, stakeholders.
   
   
5. O.D’s: It includes Head of the departments or delegates
   
   
6. Academic Council: It includes management, Principal, H.O.D’S, IQAC members.
   
   
7. Students Cabinet: The Head Boy & Girl, selected/elected class representatives, are also part of decision making  

4. The norms set by it for the discharge of its functions

College follows the norms and directives of Barkatullah University, Bhopal, UGC and Department of legal and legislative affairs, Madhya Pradesh.

5. The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

Christ College follows all the Rules and regulations to its employees for discharging its functions. It is very clearly reflected in HR Policy.There are several committees in the college, who participate in decision-making process for all aspects of teaching, learning, evaluation and extension services.

6. A statement of the categories of documents that are held by it or under its control

Guidelines/instructions issued from time to time.  Records related to students, employees, administration, finance, etc were documented very systematically.

7. The particulars of any arrangement that exists for consultation with, or representation by the Members of the public in relation to the formulation of its policy or implementation thereof

IQAC has vital role in the formation of the policy making where Head of the institution, a few senior administrative officers, three to eight teachers, one member from the Management, one/two nominees from local society, Students and Alumni, one/two nominees from Employers /Industrialists/ stakeholders are members. CMI Society is also involved in formulating the policy matters.

8. A statement of the boards, councils , committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

Administrative Committee, Academic Council, IQAC, Research Committee, Admission Committee, Guidance and Counselling Committee, Library Advisory Committee, Welfare and Grievance Redressal Committee and Social and Cultural Committee etc. extending decisive role for the smooth administration of Christ College.

The meetings of these councils, committees etc. are related to the academic and administrative decisions making and are open to the public especially to the stakeholders.

9. A directory of its officers and employees

Non-Teaching/Office Staff Directory

10. The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

Monthly remunerations were received according to the norms of UGC/Contract/service rule/ as per Institute Rule

11. The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

Every year, College Administrative Body/Committee with the consultation of IQAC and HODs, propose an Annual budget to CMI Society. The CMI Society sanctions the Budget according to the needs of the time. At the end of financial year, the society makes a formal auditing and submits the copy of audited report to registrar of the society/Govt.

12. The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

Christ College has developed scholarships/ subsidies/Fee concessions to economically poor students.

Christ College has various scholarship schemes, freeships provided by Government in which students in large number are benefited. 

13. Details in respect of the information, available to or held by it, reduced in an electronic form

Beneficiaries of the above Scholarship were selected by respective committees/departments according to the norms and criteria of each endowment/scholarship. Details of scholarships were given in the website and displayed on the notice board.

14. The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

All the relevant details are made available on the website. Each department has separate timetables. Non-teaching staff has specific time schedule. Library will be available for the public with a permission of authority.

15. The names, designations and other particulars of the Public Information Officers

16. Such other information as may be prescribed